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Battery Dealer ERP Case Study

Svara Digital case study
Project Overview

Custom ERP for an Exide Battery Dealer

Svara Digital delivered a custom ERP that connects customer management, inventory, and outsourced service workflows to Exide. The dealer gained real-time claim visibility, stronger buffer stock control, and faster reconciliation of warranty settlements and credit notes.

Problems Addressed

No real-time service status when batteries were sent to Exide
Inaccurate turnaround time commitments and poor customer communication
Lost buffer batteries due to inconsistent standby and replacement tracking
Warranty settlement disputes when Exide rejected claims after promises were made
In-transit stock not reflected correctly during service, causing valuation gaps
Scrap and credit-note tracking issues for warranty-replaced lead returns
Manual challan and SR tracking leading to rejections and missed credits

What We Built

Customer job cards with promised TAT, updates, and resolution history
Service workflow tracking: received, sent to Exide, under testing, approved, rejected, returned
Standby buffer battery assignment and return controls to prevent losses
Inventory by SKU and serial with service-in-transit visibility
Challan and SR record generation to reduce entry errors and rejections
Credit note reconciliation mapped back to customer cases and scrap returns
Impact

Savings and Ease of Work After ERP Implementation

After implementation, the dealer shifted from phone calls and paper registers to a trackable service pipeline. Customers received clear updates, buffer stock stayed protected, and the back office reconciled warranty credits faster with fewer missed settlements.

Better Customer Trust

Real-time claim status and TAT updates reduced follow-ups and improved customer confidence in service outcomes.

Protected Buffer Stock

Service-only inventory stayed reserved, preventing accidental sales and reducing emergency replacement purchases.

Fewer Paperwork Errors

Consistent challan and SR data reduced Exide intake rejections caused by typos and serial mismatches.

Clear Service Stock

Batteries at Exide were tracked as stock-at-service, improving valuation accuracy and preventing ghost inventory.

Faster Reconciliation

Credit notes and scrap returns were mapped to customer cases, reducing leakage from unclaimed settlements.

Cleaner Operations

Teams spent less time chasing updates and reconciling registers, freeing time for sales and faster customer service.